Article Summary
Apply AI Actions to multiple responses at once to efficiently improve response quality across your project. Use templated prompts (Shorten, Spelling & Grammar, Simplify, Rewrite, Improve, Generic Answer) or custom instructions to process batches of responses, then review and accept changes individually or in bulk.
Estimated Time
~ 2 minuets per batch
Prerequisites
Active project with multiple responses
Editor role assigned
Understanding of your organization's quality standards
Step-by-Step Instructions
Step 1: Select Multiple Responses
Navigate to the Project Editor.
Check the boxes on the left margin next to all responses you want to modify.
Select as many responses as needed - there is no limit on batch size.
Tip: Use filters or sorting to group similar responses before selecting for more targeted bulk actions.
Step 2: Access Bulk AI Actions
After selecting responses, an action bar appears at the top of your table.
Click the AI Actions button in the action bar.
The AI Actions menu opens with available options.
Step 3: Choose Your Action Type
Select from two options:
Templated Actions:
Shorten: Makes responses more concise by removing unnecessary details
Spelling & Grammar: Fixes spelling, grammar, and punctuation errors
Simplify: Simplifies language and breaks down complex terms
Rewrite: Uses current answers to generate new versions with fresh wording
Improve: Makes responses more polished and professional
Generic Answer: AI generates draft answers not based on your content (use with care as this will require editing)
Custom Instructions:
Enter specific instructions in the custom prompt input field.
Be explicit about desired changes (e.g., "Focus on security features and use formal tone").
AI processes all selected responses according to your instructions.
Step 4: Apply the Action
Click your chosen preset action or enter custom instructions.
Click Apply or Submit to process.
AI processes all selected responses simultaneously.
Wait for processing to complete.
Step 5: Review Changes
After processing, review the results:
Each response displays a comparison view showing:
Original text with deletions highlighted
Updated text with additions marked
Side-by-side comparison for easy review
Toggle between original and modified versions for each response.
Evaluate whether changes align with requirements and maintain accuracy.
Step 6: Accept or Reject Changes
Choose your preferred management approach:
Review and Accept/Reject Individually:
Review each response one by one.
Click Accept to apply changes for that specific response.
OR click Reject to keep the original text.
Continue through all processed responses.
Bulk Accept/Reject All:
Click Accept All to apply changes to all processed responses at once.
OR click Reject All to keep all original text.
Confirm your decision when prompted.
Note: Accepting changes can be undone. Simply navigate to the History Tab to restore previous versions.
💡 Tips & Best Practices
Group similar responses before applying bulk actions (e.g., all technical requirements, all security questions)
Use Section filters to select entire categories for consistent treatment
Be specific about desired outcomes (e.g., "Remove all informal language and contractions")
💡 Common Mistakes to Avoid
Bulk accepting without reviewing individual changes. This may introduce inaccuracies or remove critical details
Applying conflicting actions sequentially (e.g., Shorten then Improve)
Need Help?
💬 Live Chat: Available in-app
📧 Email: [email protected] or contact your Success Manager directly for urgent support.
📚 Learning Centre: learn.autorfp.ai/en