Article Summary
Track your project usage against your plan's annual allocation. Projects count toward your yearly limit based on your subscription plan (Scale: 24/year, Accelerate: 50/year, Enterprise: custom). Overages are automatically billed at plan-specific rates. All plans include unlimited AI answers.
Estimated Time
1 minute
Prerequisites
Active AutoRFP subscription
Admin permissions (to view project count)
Understanding of your current plan type
Step-by-Step Instructions
Step 1: View Project Usage
Log in to your AutoRFP Dashboard.
Review the Projects Used counter displayed on the main dashboard.
Compare usage against your plan's annual project limit:
Scale Plan: 24 projects per year
Accelerate Plan: 50 projects per year
Enterprise Plan: Custom project limit
Step 2: Monitor Usage Throughout the Year
Check dashboard regularly to track projects remaining.
Plan project creation strategically throughout the year.
Contact support if approaching your annual limit.
🙋🏽 What Counts as a Project?
A project is created when you:
Upload RFP or questionnaire documents
Create a new project from web portal
Import requirements for AI response generation
Each project counts as one toward your annual allocation, regardless of:
Project size or number of requirements
Completion status
Whether responses are approved or exported
Please note: Projects that were used during your POC trial period are not counted towards your annual project allocation.
📆 When does my project count reset?
Your project allocation operates on an annual reset cycle.
Reset Timing: Projects reset each year on your subscription renewal date.
Allocation Renewal: A new annual project allocation becomes available at the start of every billing year.
Example: If your subscription renews on January 1st, your project count will reset on that date - providing a fresh allocation for the new year.
💡 Tips & Best Practices
Check Projects Used counter on dashboard weekly
Plan ahead for high-volume RFP seasons (fiscal year-end, budget cycles)
Use project analysis feature to screen opportunities before committing projects
✋🏼 Common Mistakes to Avoid
Not monitoring project usage throughout the year - surprise when limit reached
Creating multiple projects for related questionnaires instead of combining - wastes allocation
Assuming AI answer usage is limited - all plans include unlimited answers
Need Help?
💬 Live Chat: Available in-app
📧 Email: [email protected] or contact your Success Manager directly for urgent support.
📚 Learning Centre: learn.autorfp.ai/en