AutoRFP.ai supports multiple review types for controlling the approval process. Beyond the standard single-reviewer approval, you can configure responses to require:
Sequential Review: Reviewers must approve in a specific order
All Review: Every assigned reviewer must approve before completion
Any Review (default): Any single reviewer's approval completes the review
Setting Review Types
Who Can Configure Review Types
Admin users
Project owners
How to Set Review Type
Navigate to the response you want to configure
Click the reviewer assignment button
Select your preferred review type from the dropdown menu
Note: You can update review types for multiple responses at once using bulk actions.
User Assignment Rules
Assignment Permissions
To assign users to responses, you must be one of the following:
For editor assignments: Current editor, admin user, or project owner
For reviewer assignments: Current reviewer, admin user, or project owner
Assignment Limits
Maximum of 3 reviewers per response
Bulk assignment is supported with confirmation prompts when overriding existing assignments
Handling Existing Reviews
When bulk assigning reviewers to responses already in review or approved, you'll see a confirmation dialog with two options:
Override only responses that are not submitted or in review
Override all selected responses
Understanding Review Status Indicators
User Avatar Indicators
Visual indicators on user avatars show the current review status:
Indicator | Meaning |
| Reviewer has approved the response |
| Currently this user's turn to review (sequential mode) |
| Response not yet ready for this user to review |
| ALL mode active - ready for any reviewer to approve |
Content Library Integration
Responses are only added to your organization's content library after full approval by all required reviewers.
The final reviewer (if they have content manager or admin permissions) can select the content library location during their approval.
Notifications and Task Management
Notification Timing
Sequential mode: Notifications sent only when it's a reviewer's turn
All mode: All reviewers notified when response is submitted
My Tasks View
In sequential review mode, responses only appear in your My Tasks when it's your turn to review.
Project Overview Metrics
The Project Overview reflects multi-reviewer assignments. You may see assignment counts that exceed the total requirement count when multiple reviewers are assigned to single responses. This is normal and indicates shared review responsibilities.
Best Practices
Choose the right review type based on your workflow needs:
Use Sequential when reviews need to build on each other
Use All when you need consensus from multiple stakeholders
Use Any for quick approvals when any qualified reviewer can sign off
Plan reviewer order carefully in sequential mode - consider expertise and availability
Monitor the Project Overview to ensure balanced workload distribution across reviewers
Use bulk actions to efficiently update multiple responses with the same review requirements